Uber and Bolt statements, automatically
Fares, fees, tips, cash rides and adjustments come straight from both platforms, line by line, assigned to each vehicle and driver.
Uber & Bolt statements for bookkeeping
Uber and Bolt payout accounting, done properly
An Uber or Bolt statement is the platform's weekly settlement with your company: fares minus platform fees, plus tips, minus rides paid in cash, plus or minus adjustments equals the payout to your bank. For the books, every line counts, not just the payout. Note: German VAT law grants the reduced rate for short taxi trips, not Mietwagen trips.
Reconcile payouts automatically
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Weekly statement, week 45
Mietwagen company, 14 vehicles · all figures fictional
| Item | Uber | Bolt |
|---|---|---|
| Fares | 4,860.00 | 2,140.00 |
| Platform fees | −1,166.00 | −430.00 |
| Tips | +82.00 | +36.00 |
| Cash rides (held by driver) | −870.00 | −442.00 |
| Adjustments | −24.00 | 0.00 |
| Payout | 2,882.00 | 1,304.00 |
| Bank receipt ✓ | 2,882.00 | 1,304.00 |
The weekly statement
What is in an Uber or Bolt statement?
Every platform statement is built from the same five blocks. The bank payout is just the result. What matters for the books is everything before it: revenue, costs, and money that never reaches your company through the platform.
| Item | What it means | What to watch |
|---|---|---|
| Fares | What riders paid for your drivers' trips, digital and cash. | This is the starting point for your revenue, not the payout. |
| Platform fees | The platform's commission for matching and processing. | A separate cost with its own invoice. Its VAT treatment is a separate question (see § 13b below). |
| Tips | Tips riders gave in the app. | Keep them apart from fares. Passing them on is part of driver pay. |
| Cash rides | Trips the driver collected in cash. They reduce the payout. | The revenue still exists. The cash has to come from the till or the driver. |
| Adjustments | Corrections, refunds or late entries, including from earlier weeks. | The most common source of differences. Every adjustment needs a reason on file. |
Bank reconciliation
How do I match an Uber payout with the bank account?
Recalculate the expected payout from the statement's line items and compare it, to the cent, with the incoming payment on your business account. Do this per platform and per week. With two platforms that is eight to ten matches a month, plus corrections.
Use the platform's period
Take the period the platform settles. It often differs from your calendar week or month end.
Record each line item
Copy fares, fees, tips, cash and adjustments separately, not just the final amount.
Calculate the expected payout
Fares − fees + tips − cash ± adjustments = expected payout.
Match it to the bank statement
Find the platform's incoming payment and compare. It arrives only after the settlement period has ended.
Explain differences and file
Give every difference a reason and file statement, invoice and bank statement together.
VAT on fares
Which VAT rate applies to Uber and Bolt rides: 7% or 19%?
The standard rate is 19% (§ 12(1) UStG, the German VAT Act). Under § 12(2) no. 10(b) UStG the rate drops to 7% for, among others, "passenger transport … by taxi" („im Verkehr mit Taxen“) within one municipality or where the distance is no more than 50 kilometres. Mietwagen (private-hire vehicles with driver, licensed under § 49 PBefG) are not on that list.
| Point | Taxi (§ 47 PBefG) | Mietwagen (§ 49 PBefG) |
|---|---|---|
| Named in § 12(2) no. 10 UStG? | Yes, "im Verkehr mit Taxen" | No |
| Condition for 7% | Within one municipality or distance no more than 50 km | No rule of its own in § 12(2) no. 10 |
| Standard rate § 12(1) UStG | 19% for trips that don't meet the condition | 19% |
| What it means for the books | Split trips by VAT rate | Set the rate with your tax adviser |
Sources: § 12 UStG · Taxis and Mietwagen are two separate forms of occasional passenger transport under § 46(2) PBefG. · Records of consideration "split by tax rates": § 22(2) no. 1 UStG. Checked 15 Nov 2026.
If you run taxis and Mietwagen in the same company, § 22(2) no. 1 UStG requires your records to show amounts split by VAT rate. That means every platform trip has to be traceable to the right vehicle. This page quotes the law and is not tax advice.
Uber invoices and VAT
When does reverse charge under § 13b UStG apply to the fee invoice?
If a business established in another EU country supplies a service to your company that is taxable in Germany under § 3a(2) UStG, you as the recipient owe the VAT (§ 13b(1) and (5) UStG). The tax then arises at the end of the VAT return period in which the service was supplied.
Services from businesses outside the EU fall under § 13b(2) no. 1 UStG. Who counts as "established abroad" is defined in § 13b(7) UStG by seat, management and permanent establishment. For the cases in § 13b(2), § 14a(5) UStG requires the invoice to state „Steuerschuldnerschaft des Leistungsempfängers“ (reverse charge).
What this means for you: it depends on who issues the fee invoice and where that company is established. Both are printed at the top of the invoice. We deliberately don't name a company here, because that can change. Give your tax adviser the invoices from both platforms and let them classify them.
Hand-over to the adviser
What does the tax adviser need from Uber and Bolt?
For every period your Steuerberater needs the statements from both platforms, the fee invoices and the matching bank statements, with every payout tied to a bank receipt. The cleaner the hand-over, the fewer questions and billable hours.
- Weekly or monthly statements from Uber and Bolt, complete with no gaps
- Platform fee invoices, with invoice number and issuer
- Bank statements showing the platforms' payouts
- Weekly reconciliation: statement payout equals bank receipt
- Total cash rides per period, split by platform
- List of adjustments with reasons
- Taxi and Mietwagen in one company: revenue split by vehicle type
Order and retention under the AO
Entries and records must be made "individually, completely, correctly, in a timely manner and in an orderly way", and cash receipts and payments recorded daily (§ 146(1) AO, the German Fiscal Code). An entry may not be changed in a way that hides its original content (§ 146(4) AO).
Keep accounting vouchers for eight years, books and records for ten years, other tax-relevant documents for six years. The period starts at the end of the calendar year (§ 147(3) and (4) AO).
How the software takes over
How can platform statements be automated?
The software connects your Uber Fleet and Bolt Fleet accounts, reads the statements itself and matches each week's payout with the bank. You only review the differences instead of retyping two exports every week.
Payouts matched every week
For each platform and week, the expected payout sits next to the bank receipt. Differences show up right away, not at year end.
Net per vehicle and driver
What is left per car and per driver after platform fees. Add workshop, fuel, insurance and leasing costs alongside.
Clean data for the tax adviser
One export per period with every line item, split by platform. Your adviser gets the same numbers you see on the dashboard.
Setup
How fast is the software set up?
In about 48 hours, in three steps.
- Step 1
Upload vehicles and drivers
Enter your fleet once. Mixed companies flag each vehicle as taxi or Mietwagen.
- Step 2
Connect Uber Fleet and Bolt Fleet
Link the platform accounts. From then on statements and trips flow in automatically.
- Step 3
Review the weekly match
Revenue per driver and vehicle, cost per kilometre, payouts and upcoming deadlines at a glance.
From the field
What does automatic reconciliation deliver?
700+
Mietwagen and taxi companies already run drivers, vehicles and platform data with this software instead of Excel sheets and WhatsApp groups.
- One operator used the per-vehicle view to find a van that was losing a few hundred euros every month.
- One operator caught cash fraud by matching dashcam data against drivers' online status on Uber.
- One company cut timesheet work from about 5 hours a week to under 1 hour a month.
Price
from $5.99 per driver/month
- Automatic import of Uber and Bolt statements
- Weekly match with the bank account
- Net per vehicle and driver, export for the tax adviser
- Setup in about 48 hours
- 2-day free trial, no credit card required
FAQ
Questions about Uber and Bolt statements in the books
How do I book an Uber statement as a German Mietwagen company?
File each weekly statement as a voucher and record the line items separately: fares, platform fees, tips, cash rides and adjustments. Booking only the payout is not enough, because revenue and fees are already netted in it. Which accounts and tax codes to use is decided by your Steuerberater (tax adviser).
Is VAT on Mietwagen rides 7% or 19%?
The reduced 7% rate in § 12(2) no. 10 UStG (German VAT Act) names passenger transport by taxi ("im Verkehr mit Taxen") within one municipality or over a distance of no more than 50 kilometres. It does not name Mietwagen (private-hire vehicles with driver). The standard rate under § 12(1) UStG is 19%. How your rides are classified is a question for your tax adviser.
Why does the Uber invoice show no German VAT?
If a business established in another EU country supplies a service to your company that is taxable in Germany under § 3a(2) UStG, you as the recipient owe the VAT (§ 13b(1) and (5) UStG, reverse charge). Whether that applies to a platform invoice depends on where the issuing company is established, which is shown on the invoice. Your tax adviser makes the call.
Why doesn't my Uber payout match my revenue?
The payout is a balance: platform fees and cash rides are deducted from the fares, and tips and adjustments are added or deducted. On top of that, periods differ, because the platform settles its own week and the money arrives only afterwards. Matching the line items one by one finds the gap quickly.
How long must I keep Uber and Bolt statements?
Under § 147(3) AO (German Fiscal Code), accounting vouchers must be kept for eight years, books and records for ten years, and other tax-relevant documents for six years. The period starts at the end of the calendar year in which the voucher was created (§ 147(4) AO). Your tax adviser confirms which category applies to which document.
What does my tax adviser need from Uber and Bolt?
Usually the weekly or monthly statements from both platforms, the invoices for platform fees, the bank statements showing the incoming payouts, and a list of cash rides. A weekly overview that matches every payout to its bank receipt saves questions. Ask your adviser which format they want.
What does the software cost and how fast is setup?
From $5.99 per driver per month. Setup takes about 48 hours: upload vehicles and drivers, then connect Uber Fleet and Bolt Fleet. You can try it free for two days, no credit card required.
Next step
Platform statements without retyping
We'll show you the weekly match with your own Uber and Bolt data, before the next monthly hand-over to your adviser is due.
- We get back to you this week.
- A short call about your fleet, platforms and tax adviser.
- Setup in about 48 hours.
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